How to Build a Productivity-Boosting Daily Rhythm

No matter if you’re a company employee or a small business owner, your professional success largely depends on your productivity. Everybody who has ever done every business knows that this is a changeable category. A well-organized worker can turn into a sloppy has-been if they don’t stick with a meticulously planned work schedule.

If you’re new in business, you can easily get overwhelmed with a large number of tasks before you even realize what’s going on. Business beginners need help in grasping their work duties. For them, as well as for any other workers who need better organization, we’ve put together a list of actions you should take to remain a productive businessperson.

Keep apart private and business parts of the day

Many companies have embraced flexible work hours, which has yielded some positive business results. While this work arrangement can function perfectly for many workers, it also hides some potential drawbacks for work efficiency.

When you’re allowed to come to your office at any time you like, it can lead to mixing private and business parts of the day. That’s also a trap that many freelancers fall into.

For instance, some people decide to work a bit in the morning and spend the middle of the day doing their private errands. Then they get back to work in the afternoon or in the evening. Such an interrupted work day will most probably result in frustration caused by unfinished personal obligations and business tasks.

Because of that, you should draw a clear (time)line between your personal and business affairs. Once you sit down at your desk, don’t leave the workspace until you’ve finished at least one business task entirely.

Group your work duties

When you’re in business, you can’t approach your projects and tasks individually. If you opt for this organizational strategy, you can easily lose track of your past, present, and future projects.

Therefore, try to divide your work duties into several groups.

One group could contain big tasks. The advantage of working on larger projects is the fact that they usually aren’t urgent, but they’re planned and conducted in a different fashion. Such projects usually last for few months, which gives you enough time to plan your work pace.

Another group should contain smaller business tasks, such as the ones that can be completely finished throughout one or two work weeks. Some of them will be the milestones of the aforementioned larger tasks and others will simply be some one-time projects.

Finally, the third group of work duties will include fast-paced daily tasks that emerge in one work day and you can deal with them immediately.

By grouping your tasks into several groups, you’ll always have a clear insight into the batch of the work you have to deal with at every single moment.

As a result, you’ll be able to plan your work schedule in a more punctual and responsible way.

Get rid of multitasking

You know that feeling when you skip breakfast, come straight into your office, have a strong coffee and then start multitasking. At that moment you feel that you can do any business task.

And then your energy drops, you get slower and slower and at the end, your workday turns into an inefficient failure.

As the results of research show, only a limited few are capable of performing long-term multitasking. The rest of us should avoid this business tactic, but wisely use our energy throughout the day.

In accordance with that, you should introduce several daily routines that will help you seize the day in the most optimal way.

For starters, do some simple workout at home in the morning. You don’t have to do dozens of pushups to feel good. Some stretching and easy workout will do. This is a valuable morning tip because a healthy lifestyle improves productivity. If you feel physically energetic, your mind will also get more energetic input.

Further, have breakfast at home and avoid eating while working.

When you get to the office, you can start working on your tasks for that day, in accordance with the task groups analyzed in the previous paragraphs.

Needless to say, deal with bigger chunks of your workload in the first part of your day and then keep working on less and less demanding ones, as the work day is coming to an end.

Conduct frequent self-assessment

You won’t be able to identify the good and bad sides of your work habits unless you conduct frequent self-assessment.

What’s important here is not to make a big deal out of it. It’s pointless to waste time on something that’s actually supposed to optimize it.

Therefore, simplify the process of self-assessment, but make it work for you.

For instance, this procedure can contain short notes that will tell you which tasks have been completed and which ones have been left undone. Make sure to keep these notes in a folder, so that you don’t lose them.

Moreover, creating your own special template for self-assessment is a smart thing to do.

Naturally, you can do this self-assessment in a much faster way with note-taking software tools. These apps are usually synchronized on all the devices you use. It’s a practical option since you can make some notes and analyses while commuting and then put them to practice the same moment you sit at your computer.

Self-assessment should be performed as many times a week/month you think is necessary for you to improve your work pace and make you stick to your daily schedule.


Your productivity is closely related to your work rhythm. If you scatter your energy and time on too many things, you won’t be able to meet all the demands placed in front of you. Although flexibility in work is one of the most appreciated qualities, it’s a double-edged sword that can cut you severely if you keep a firm grip on it.

This is why it’s important to have a clear daily schedule and work rhythm in every business environment. You’ll manage to organize your work in a more efficient way when you plan your time and tasks ahead. Our suggestions should help you reach that goal without any difficulties.

Mark Thomasson
Mark is a biz-dev hero at Invoicebus - a simple invoicing service that gets your invoices paid faster. He passionately blogs on topics that help small biz owners succeed in their business. He is also a lifelong learner who practices mindfulness and enjoys long walks in nature more than anything else.
Let's be inbox friends!

Let's be inbox friends!

Drop us your email to receive a weekly digest of our latest blog posts right in your inbox.

To confirm your subscription, please check your email.