Cool Tips to Search For a Reliable Email Hosting Provider


According to a study, since the birth of the internet email users across the globe has grown to more than 3.8 billion users and is predicted to reach around 4.3 billion by 2022.

Whether you choose Outlook, IceWarp or Zimbra as your default email solution; you always need a good email hosting service. There are plenty of professional email hosting providers available in the market that are renowned and reputable and can fulfill your business requirements. Unfortunately, identifying such provider is not easy.

In this blog post, we have mentioned five different factors that you must consider when selecting email hosting services.

Security

No matter whether you run a small business or a big business you would not like to have a business communication that is not confidential. Business emails often contain important data that requires to be accessed only by a specified recipient. Any small mistake or slack in email security can lead to unauthorized access, data breaches, and monetary loss. Therefore, the security of your email data should be your foremost concern when choosing an email hosting provider.

Any small mistake or slack in email security can lead to unauthorized access, data breaches, and monetary loss. Therefore, the security of your email data should be your foremost concern when choosing an email hosting provider.

Don’t forget to ask your potential email hosting provider what security measures they take to prevent security breaches. It is advisable not to go with free email hosting services because most of the time we see they lack necessary security features. Instead, choose an email web hosting service which is compliant with FISMA and HIPAA regulations to achieve the maximum security.

Instead, choose an email web hosting service which is compliant with FISMA and HIPAA regulations to achieve the maximum security.

Remember, security is a very important part of your business email accounts so take this step seriously. All businesses nowadays have internal data that they don’t want to be leaked to the public or their competitors, so it is important to keep your security measures up to date and active.

Flexibility and Compatibility

Today, email service is not just a communication solution. Above this, it has turned into a tool to increase the productivity of employees in different ways.

It doesn’t matter whether your employee strength is ten or ten thousand, each employee must have access to features like contacts, calendars and shared folders with a few mouse clicks regardless of their physical locations. And this is all possible when you choose you a reliable email hosting provider that understands your business needs perfectly.

In addition to this, your hosting provider must offer you different features to scale up with the growth of your business needs so that you don’t need to switch to different email solutions.

It is also worth mentioning that some email hosting providers offer good plans or packages but once you need to scale your business some hurdles are thrown your way. For example, sometimes you can’t just add an additional email account for a new employee. You will need to re-purchase the email hosting plan for your existing employees and the additional account. This is because of limitations on certain hosting providers which can eventually lead to huge financial losses in the long run.

Optimum Storage

It is very frustrating to see the message “mailbox full”. Moreover, it can lead to dropping in the business productivity as you will need to delete old messages first to make a way for new messages in the inbox. Sometimes, users delete important emails mistakenly.

If you’re starting out on your email marketing and don’t have hundreds of clients yet then feel free to check out basic email hosting plans that are cheaper or sometimes even free. Once you’ve grown your business a bit start checking out your email storage usage every month or so and then you can easily decide when you will need to upgrade your storage capacity or maybe you won’t need to change the email hosting plans at all.

With a reliable email hosting provider, you get a decent amount of email storage along with archiving features so that you don’t have to deal with a dis-arranged mailbox.

Operation and Administration

Needless to say that email service is the backbone of business communication. It helps you share your crucial information across the globe with just a few mouse clicks. So always look for a reliable email hosting service for your business.

With a good email hosting provider, you get various additional services such as comprehensive customer support for troubleshooting, installation, and maintenance.

Additionally, a reliable email hosting provider offers a user-friendly web interface to raise tickets so that any technical issue can be resolved by a dedicated technical support team in a no time.

Availability of the Service

There are numerous businesses that operate on “follow the sun” model that needs email services to be running round the clock without any issue and latency. Most businesses don’t realize but even a single hour of email downtime may cause a big loss in business.

You should, therefore, go for an email hosting provider that offers great uptime – 99.9% uptime is considered ideal.

Ask the Following Important Questions

When you start your research on email hosting providers, do not forget to ask the following pertinent questions to your potential providers.

  • What kind of security features do you offer?
  • Can I scale up and down as per the requirements?
  • How responsive is your tech support?
  • What if I am dissatisfied with your service? Do you refund?

Conclusion 

We know it is tempting to choose an email provider on the basis of brand familiarity. However, we would advise you to review your options carefully before committing. A good email hosting provider not only lets your relish reliable, fast and transparent email service but also offers additional tools. For example, shared contacts and calendars.

We hope above-mentioned tips will help you find a reliable email hosting provider. In case you have already chosen an email hosting provider, do share your experience with us. We would love to hear from you.

 

Mark Thomasson
Mark is a biz-dev hero at Invoicebus - a simple invoicing service that gets your invoices paid faster. He passionately blogs on topics that help small biz owners succeed in their business. He is also a lifelong learner who practices mindfulness and enjoys long walks in nature more than anything else.
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