The Advantages of Using an Invoice Template

Many small business owners and freelancers are comfortable with custom invoicing through either Microsoft Excel or Word, there are many advantages to using an invoicing template or invoicing service. Below are just a few examples of the advantages of using an online invoice template for your billing purposes.

Why Use An Invoice Template?

You may be curious as to why you should switch to using an invoicing template rather than continuing to use a custom invoice. The answer is rather simple: using an invoicing template saves you time and ensures you get paid on-time.

With quick access to invoicing templates, endless customizability, and a simple layout already prepared for you, you could have an individual invoice filled out and ready to send instantly through an invoicing service or an email in just a few minutes.

Because the tedious work takes you less time, it allows your client to have a more consistent and instant gain rate. This ensures that your client receives their bill quickly and can pay your invoice on time.

Invoice Templates vs. Custom Invoices

Which is better? An invoice template or a customs invoice? Although there are benefits to both, there are obvious advantages to using an invoicing template. Consider the comparison below.

1. Custom Invoices

One of the main benefits of custom invoicing is the endless customization that they offer for your company. With custom invoicing, you can create an invoice that is specifically designed for your company. This can be used as a business technique because it allows for you to showcase your company’s or service’s branding: logos, style, headers, footers, color, etc. . .

Custom invoices can also be a great marketing tool. You can add client-targeted messages thanking them for their business, suggest other products or services you believe they may be interested in, or add any additional information you may believe is pertinent to your business and your client’s needs.

2. Invoice Templates

As mentioned before, invoicing templates are viable time savers. All that is required of you is the time to plug in your client’s information and/or adjust the hours, service, and payment information and send it off. If you are new to invoicing or have a heavy billing load, invoicing templates are simple and quick to interact with. Depending on the template or service that you choose to use, most of the information you input can be stored for quick, future access which saves you even more time.

Although some templates are not as customizable, many downloadable invoice templates or invoice software templates still allow you to make various changes and customize them to your company’s aesthetic and branding. Even these edits will save you time because you are not required to create the invoice from scratch.

Invoice Templates Save You Time

Two of the greatest advantages to using an invoice template is the ease of use, the time you save, and the ability they give you to send out multiple invoices at once to ensure that your clientele receives their bill quickly and payout on time.

Invoicing templates are quick and simple. They are easy to interact with, fill out, customize, and save. If you find yourself in need of making a multitude of invoices all at once, having the option to use an invoice template is a sure time-saver.

With many invoicing template agencies, you are able to store all of your client’s information in the cloud. This means that when it comes time to invoice your client, all you need to do is click on the client you are wanting to invoice, and all of their information is automatically uploaded onto the invoice. All you need to do is adjust the hourly rate or service description.

Get Your Invoices Paid on Time

Due to the ability to complete your invoicing tasks quickly and efficiently, you cut the time for your client to receive and pay out your invoice. Many invoicing templates have a Pay Now button which enables your client to easily interact with the electronic invoice and quickly make a payment. Some templates even remember the payment methods of your client, which means they save time as well!

What Goes on An Invoice?

An invoice is a document sent by the provider of a product or a service for the purpose of informing the client of their obligation to pay for services or products provided. Although invoices can be customized and have added information, there are several sections of an invoice that should always be present.

1. The Date: the invoice was created on. This is important for your client and for you to track when the payment of the service or product is due based on your term policy.

2. Names and Addresses: of your company and your client. An address isn’t always required but can be helpful in case there is a need for mailing your client

3. Contact Names: of the service/product provider and the consumer.

4. Description of Items or Services Purchased: for your records and for your clients to be able to understand what they are paying for. Be as descriptive and detailed as possible for your client’s convenience.

5. Terms of Payment: to ensure that your client pays the bill on time without worrying about late fees.

Where to Find the Best Invoice Templates

There are many ways to find invoicing templates online, but you want to make sure that you find the best invoice templates that best suit your company. Listed below are three of the best invoice template services available online.

1. Invoicebus Templates

Invoicebus helps you send online invoices to your clients and get paid instantly with any credit card, debit card, or PayPal, wherever you are based in the world. The main benefit when using the Invoicebus templates is the platform and software independence. This means you can use them with or without Invoicebus. These templates can be easily customized to suit your branding, they can be used for various types of businesses, like designers, consultants, corporate businesses, catering, photography, software developers, etc.

2. Digital Invoice Template

Digital Invoice Template offers a wide variety of invoicing services and downloadable templates for your convenience. They also offer detailed descriptions of the benefits and advantages of each company listed on their site.

3. FreshBooks: Cloud Accounting

FreshBooks: Cloud Accounting not only offers invoice template downloads and services, but can also assist you in cloud storage, expense and time tracking, project management, and much more. Perfect for a small business start-up or a bigger organization.

4. Invoice Ninja

Invoice Ninja is an invoicing and business tracking app designed for small business owners and freelancers. It was a quick-to-learn and easy-to-use interface that will help you build invoices to send to clients to ensure you get paid on time.

Mark Thomasson
Mark is a biz-dev hero at Invoicebus - a simple invoicing service that gets your invoices paid faster. He passionately blogs on topics that help small biz owners succeed in their business. He is also a lifelong learner who practices mindfulness and enjoys long walks in nature more than anything else.
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