10 Tips: Make 10x More Productive Employees

Employee productivity is an important asset of every workplace. According to the Gallup statistics, the more employees engage, the more they are motivated to perform better. The observations of this research highlight that team with high employee engagement rates were 21% more productive than the rest.

Moreover, engaged employees were 27% more likely to report ‘excellent’ performance as compared to the non-motivated section. And the above statistics are not surprising, with an average employee spending 8.53 hours every day per week at work, most of their interactions in a day are work bound.

Therefore, making it essential that their engagement at work leave them satisfied and happy rather than drained and stressed. So as a manager looking to work with a highly motivated team of individuals, what can you do to motivate them and make productive employees? In what ways can you nurture prolific engagement in your organization? In such way that it motivates the employees to be the best versions of themselves.

To save you some pondering time, we have compiled a list of 10 ways or guidelines to say that can help you formalize a concrete strategy to engage your employees and make them 10 times more productive.

1. Nurture a transparent, feedback accepting and question asking culture

The first rule of engagement centers on communication and connectivity. According to Mckinsey Global Institute, productivity improves by 20-25% in organizations with connected employees.

In the position of responsibility, it falls on you to create an inclusive environment for your employees.

  • Create transparency by being forthcoming about your long-term plans, this makes employees feel more invested in the outcome.
  • Expecting them to blindly follow orders, leads to disengagement among the employees. They care less and consequently are less likely to work hard.
  • Explaining the purpose of your directions helps employees to feel that their work is important and is appreciated. This leads to them putting in more effort and increasing productivity.
  • Create an environment where honest feedback is appreciated and expected. Be open about your own mistakes, to help employees feel comfortable in approaching you when they are not able to understand a task or do it properly.
  • Have a culture where asking questions is not a sign of weakness but productivity and progress. Allowing questions and ideation to flourish is a great way to keep your organization and its employees in the learning mode.

2. Empower them with the best technology

Your employees might be spending hours trying to do work that could be done quicker with automated software or sped up using technology.  Most likely it would be work that even employees find monotonous and dreary. According to a report by the Economist Intelligence Unit employees who believe their workplace to be mobile tech efficient are more creative, satisfied and productive at work.

With so many software available today to assist with calendar scheduling and setting meetings, it would be a much more productive option to switch to them rather than add to the busy work of your personnel.

Depending on the size of your business, nature of work, you can find a multitude of project management software that helps your employees and you to automate the simple tasks and free up space for more valued work.

Take, for example, Trello and Asana. This software makes it easy for your employees to collaborate on projects. Also, keeps everyone on the same page without the hassle of taking out time to update everyone on the current status of a project. So take your time to choose the right software for your small business.

3. Get to know each individual personally

There are two-dimensional benefits of getting to know your employee well.

  • Building a deeper connection with your employees by showing genuine concern for their well being outside work is a great way to build rapport. Employees highly appreciate when you ask them about their health after a prolonged leave. They feel acknowledged, which leads to a more connected and engaged approach towards work. Your investment in their affairs will be reciprocated in kind in their work. Knowing these little things also helps you to provide the right resources and assistance where required to help them excel in their work.
  • The above connection leads to another important dimension of getting to know your employees well. It helps you understand what makes them tick. Knowing them closely and personally, helps you identify what motivates them and makes them perform to their best capabilities.

Both the above combined, make the employee feel that his success is important to you too. This leads to him putting in more effort and feeling obligated to put his best foot forward. This renewed approach to work leads to a productive team that performs excellently.

4.  Appreciate good work

Celebrate small victories and a work well done. Any small effort on your part on this front makes the employees feel acknowledged and valued. Their efforts are bolstered by the knowledge that their work matters and contributes significantly.

An example of this effort could be an email to the entire team appreciating an employee’s contribution for an ongoing project. A small token of your attention to them is enough to show your appreciation and value for your employees.

While the line can be sometimes hard to draw between work that meets the right standards, being attentive to the effort, growth and output will allow you to give them their proper due and recognition.

Appreciation for work is a major factor that distinguishes a happy and productive employee from a person planning to leave your company making it one of the prime factors of motivation. In fact, according to a study conducted in Canada, almost 60% of the professionals who were asked what their leaders could do to increase engagement responded with ‘give recognition’.

5. Give incentives for productive employees

Providing large raises or monetary compensation is not always an option to drive motivation among employees towards a goal.

In some cases, a small incentive is a better option for accomplishing the same end. Apart from ensuring that all employees are fairly compensated for their work through appropriate salaries; giving small incentives like gift cards, cash prizes etc. help to give your employees the extra push they need to be more productive.

For instance, if you are scrambling to complete a deadline, offering a $20 or $50 gift card to the employee who gets maximum done is likely to act as a productive incentive increasing employee efficiency and productivity.

6. Set an example

Work the way you would like your employees to work, to set the right precedence. Employees are known to follow the footsteps of their immediate supervisors. So set an example you can be proud of.

At the same time, be yourself. Putting on a persona for the benefit of the employees or following any predefined leadership style that does not fit you is a sure way to create distance between you and your team. Moreover, employees can identify fake behavior a mile away and react similarly. All this leads to unnecessary stress and friction, making work an unhappy chore.

By being yourself, you also encourage your employees to be themselves that result in enjoying their work, without having to put up pretenses.

In order to set the right example, be a part of all the everyday activities. Lend a hand wherever you can. Work together with your employees without nitpicking and nettling them to do things your way.

Creating such an example leads to the creation of an atmosphere that is productive, progressive and well connected.

7. Motivate everyone constantly

Most times motivation to do a task starts falling mid-way. So even though the task is started with enthusiasm and highest productivity levels, this fall gradually before the task is completed leading to a fall in productivity. To mitigate such instances, it is important to constantly keep your employees motivated by rallying them behind a mission.

If they can be made to base a part of their self-concept and belief into their work and feel deeply about it, they are bound to stay motivated. Make sure you teach them how to start the day productively and keep the elan through the day. Happy employees are productive employees.

Constant motivation comes in various other forms, some of which have been mentioned above. These need to be repeated regularly to maintain the productivity of your team for a longer time.

8. Cut back on meetings for every small interaction

Most will testify to the fact that most regularly held meetings are a waste of time. In fact, in a study by Atlassian showed that, on an average, employees spend an hour a day on meetings, leading to a total of 31 hours/month. The same study found that almost half of the employees believed meetings to be the number one time wasters.

Meetings should be reserved for crucial, game-changing situations or when the entire team is needed to brainstorm ideas for a business challenge or product. Making meetings necessary for communicating instructions for small tasks leads to decrease in efficiency and productivity. As setting up meetings requires time to gather resources, sending communications at the right time and arranging schedules, they should be planned only for the most important discussions and decisions.

For communicating regular tasks, you should either use email communication, online tools like asana, slack or speak personally to the concerned person. This helps to reduce the time taken away from work and increases productivity.

9.  Push people to do what they think they can’t do

Accelerate the learning and productivity of your team by providing them a balance of autonomy and guidance. Showing them the way and simultaneously challenging them to ask important questions like:

  • Why am I doing this particular task?
  • What else should I be working on?
  • Can I do this more efficiently?
  • Am I using my time correctly?

This is a great way of encouraging them to think laterally and push themselves to undertake tasks they think they can’t do. A great tactic to motivate productive employees.

Helping them thus, to identify their strengths has proven benefits. As according to a Gallup survey, employees who exercise their strengths on a daily basis are 8% more productive and six times more engaged than their peers. But never forget to keep them from burning out by mentioning to reach a balance between their business work and personal life.

10. Provide training where possible

It is frustrating to not know what needs to be done. It leaves a person lost and confused. Similar is the case with employees. An employee is more productive when he knows exactly what to do and are trained for the same. This confidence in their understanding of the task and the ability to do it leads to a leap in productivity. Hence, wherever possible companies should invest judiciously in employee training. As a recent statistic by Workplace Research Foundation declared, increasing employee engagement investments by 10% can increase profits by $2400 per employee per year.

Conclusion

Increasing productive employees is never about instating stricter laws, or dangling carrots. It is a system of approach that nurtures a culture of engagement, inclusion, appreciation, and individuality. Increasing productivity also includes identifying star qualities in every employee and endeavoring to utilize them in appropriate tasks.

The above-mentioned guidelines help you create a culture like that and subsequently enjoy a higher productivity rate.

Shivankit Arora
Shivankit Arora is a growth hacker and the founder of a startup marketing agency MarketingMasala.com. You can connect with him on Twitter to know more about growth hacking and startup marketing.
Shivankit Arora

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