7 Great Rituals to Work Smarter and Be More Productive

Doing less and accomplishing more is probably the most apt definition of being smarter as well as productive. Putting in more hours to get usual mix of things may have become a norm for many, but as soon as they realize where actually the time goes, they get absolutely dumbstruck. So the pertinent question to answer is: Is there a way one can learn to manage his/her time by working smarter and being more productive? Well, suffice it to say it is.

If the frantic pace of your professional life is taking you over and you are desperately seeking to have that productive edge, you can incorporate some elementary changes in your lifestyle in order to get better results.

Here is what you can do to work smarter and become more productive.

1) Get a sufficient goodnight’s sleep

A healthy and regulated sleep pattern is very important to have high energy levels and to enhance your mood throughout the day. You might have gone through the situation when you are sleep-deprived; you have trouble focusing on your task at hand as compared to the ones who are well-rested. Sufficient sleep improves your ability to make better decisions. Furthermore, getting enough rest improves your memory, which is certainly the key to cementing what you have learned during the day. You might also experience sometime that, even moderately sleep-deprived, you will have a slower response time and lower accuracy rates on simple tasks.

2) Use technology to get organized

Being disorganized and surrounded by clutter is the nemesis of productivity. One way of overcoming this is to get rid of random piles of paper and using a simple electronic filing system. If you are reluctant to use technology, you might as well are putting yourself at a major disadvantage. Today, there are many browser extensions, mobile apps, and task automation software that could be extremely helpful for you. If you research carefully, you can do incredible things even on your mobile device or smartphone. Also, by using Skype or Slack, you can make a lot of meetings and stay in touch with your co-workers and clients. Whether you are commuting or doing cardio at the gym, or having dinner at a local restaurant, you can leverage technology in order to keep your entire business at your fingertips.

3) Love what you do to make a living

Your job is what you earn for a living and sustaining your family, and which takes enormous amounts of your time and energy. As a simple philosophy, when you absolutely love what you do, it won’t feel like work at all. So the moment you start loving your work, you will not view it as some sort of burden, which oftentimes many people deem it so. This attitude will help you wake up every morning excited for what is ahead. You will start jumping out of your bed every morning without an alarm clock. Moreover, loving what you are doing will make you stay laser-focused, which naturally results in high productivity.

4) Take breaks to avoid stress

Taking breaks from work and going for hiking or traveling makes you more astute, increases your analytical skills and enhances productivity. You should periodically socialize with your friends, attend conferences, and talk to people in your networking relationships. Enjoy your time and eat healthy snacks like fresh fruits and vegetables. You should also establish good camaraderie with your co-workers and colleagues and occasionally have a cocoa party with them. Have better relationships with colleagues is one of the biggest stress-busters, which naturally makes you more inclined toward being productive. Never forget to strive for a balance between your work and private life, as this will lead to great success in both fields.

5) Eliminate distractions

When you are completely immersed and engrossed in your task, you likely get into a mental state called flow. In this state of flow, you are more capable of giving your best. But distractions, which may come in all shapes and forms, prevent you from fully embracing the state of flow. Rings, messages and even games in your phone; emails; and social media can act as unwanted distractions for you. Recognizing and eliminating them as soon as possible allows you to remain on track. Sometimes relationship issues might create distractions in your life, so keeping them sorted out becomes absolutely necessary for you to get productive in your work.

6) Work smarter by delegating your work

Delegating could be one of the most powerful ways of achieving productivity at your workplace. It is basically the act of assigning responsibility and authority to your co-workers in order to accomplish a clearly defined and agreed upon task. Why should you delegate in the first place? Delegation is important on two counts. It is highly important for enhancing efficiency and development of individuals as well as teams. The collective success on account of delegation makes you feel as an entity within the company, which in turn boosts your confidence to break another challenge.

So how is delegation also helpful in terms of increasing productivity?

  1. Well, first and foremost it saves time; since you can utilize that time to thinks about goals, not just activities.
  2. Secondly, it helps you achieve more in a given time because by not delegating you place a heavy burden on yourself.
  3. Thirdly, it increases the odds of getting even difficult tasks within time.

Another solution for delegation is to outsource your tasks to third parties, in order to get more time on your hands.

7) Manage your time effectively

A great number of studies, articles as well as books have discussed about time management at length. These studies have time and time again the importance of time management and organize your workplace. Those who know the value of time and have mastered the art of managing it in a most effective manner, never regret anything. So you should use checklists as often as you can; do the most important tasks first, and stick to the schedule no matter what.


The above-mentioned tips and strategies indicate that even though we all are capped at limited hours per day, there are still ways of maximizing our output and efficiency. Implementing these techniques will surely help you better manage your workload.

Just like the above 7 tips, you can tweak your life in many more little and simpler ways. That way you’ll certanly increase you productivity in your life and start to work smarter.

Michael Zhou

Michael Zhou

Senior VP of Business Intelligence Development, I have assisted the Fortune 1000 company with expertise in the web as a whole, including ground-zero marketing efforts that benefit both consumer and vendor. I'm a thinker, communicator, marketer, competitor, people person, and all-around busy bee. I'm a relentless networker with several years of real-world experience and two college degrees under my belt. You can follow me on Twitter.
Michael Zhou

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